Leads followed up automatically30 days
0
↑ 22% vs. the prior month
Leaks found3 of 3
$158,600
lost each year
1 hour from call to automation path
Reorders vs. last year
↑ 18% from accounts we woke back up
Quotes with no owner
0
JB AF
For construction suppliers and manufacturers doing $2M to $10M a year

Build the systems behind your next stage of growth

Avitan connects your marketing, sales, follow-up and operations, then automates the work your team keeps doing by hand. The business grows without more chaos behind the scenes.

Start with a free one-hour Profit Leak Audit. We go through your systems with you and map what to automate first.

Book the free audit See what the audit covers

A free, one-hour live call.

One business, running as one system.
Built on the tools you already use.
Scroll
Our customers
The problem

Your company grew. The systems behind it grew separately.

Marketing
Leads in
Sales
Quotes out
Customers
Reorders
Operations
Order entry
Reporting
The month
One connected system Leads, quotes, follow-up, orders and reporting run on the same data, and the repetitive steps happen on their own.

Five systems that each work on their own. None of them talk to each other.

Marketing brings in leads but cannot tell which ones became good customers. Quotes wait for someone to chase them. Order details get typed twice. Customer history sits in accounting, spreadsheets and people’s heads. Revenue looks fine, and nobody can say what is producing it.

Where it shows up

Ad spend with no line to revenue
Quotes nobody followed up
Customers who stopped ordering unnoticed
Service calls asking the same questions
Work your team does twice
Decisions made on gut feel

You do not need more leads, more people, or more software.

You need to know which leak costs the most, and a system that closes it.

The Free Profit Leak Audit

One hour. A clear path to automate the work.

On a live call, we go through your tools and the way work moves between them, and find where it gets repeated, delayed or done wrong.

Profit leak audit Example findings, illustrative figures
Qualified enquiries, 30 days
0
↑ 22% vs. prior
Quote to order rate
0
↑ 6 pts vs. prior
Accounts gone quiet
0
worth $84k a year
Manual touches per order
0
target 3
Revenue by source, trailing twelve months Orders traced back to first touch
SepNovJanMarMayJul
Leaks found3 of 3
$158,600
estimated yearly cost of the three leaks
  • Customers who quietly stopped ordering$84,000
    They used to buy every six weeks. 58 have gone quiet · high confidence
  • Quotes that never got a second call$51,200
    Priced and sent, then nobody owned the next step · medium confidence
  • Orders your team still types by hand$23,400
    9 manual touches per order, on two people already full · high confidence

An illustration, not a client result. Your audit is built around your own business.

In one hour, you get

01

A walkthrough of how work really moves

We go through your tools, your processes and the handoffs between them with you, from the first enquiry to the repeat order.

02

The leaks, named

Where hours go to manual work, and where errors creep into quotes, orders and records. Each one costs you payroll, software spend or sales.

03

Your automation path

The systems, software or connections between the tools you already use, in the order worth building. Aimed at two results: time back for your team, and work that is right the first time.

The path is yours to keep. Build it yourselves, hand it to another provider, or ask Avitan to build it.

Book the free audit
What we fix

Growth is one connected system.

We do not add five new tools. We connect the ones you have and automate the work between them.

Marketing

Where leads come from, what each one costs, how the website converts, and which campaigns bring in contractors and dealers who actually order. We build the ads, pages and tracking that tie spend to revenue.

Search$41 / lead
Referral$18 / lead
Paid social$96 / lead
Trade shows$63 / lead

Sales

How enquiries are captured and routed, who owns the next step, and which quotes go quiet. We set up follow-up that runs on its own, so every lead and every quote gets chased on time.

Enquiries logged312
Quoted190−122
Followed up twice91−99
Ordered59−32

Half the quotes never got a second call. That is the first place we automate.

Customer growth

Which accounts are slowing down, when they usually reorder, and who needs a nudge. We run reorder and win-back campaigns that reach a good customer before they drift away.

Ordering normally214
Slowing down122
Past reorder window58
Value at risk$84k

Operations

Where information gets retyped, where quotes and orders wait on one person, and which questions your team answers every day. We automate the status updates, routine answers and handoffs.

Quote prep
6
manual touches
→
Order entry
9
manual touches
→
Status chasing
4
manual touches
→
Handoff
3
steps held by one person

Owner visibility

The few numbers that show what is working, from lead cost to reorders, on one screen. It comes together once the systems underneath are connected.

Revenue this month
$412k
Pipeline at risk
$312k
Dormant accounts
58
Manual touches
9
Twelve monthsOne screen, updated daily
How the audit works

You show us the business. We show you what to automate.

01

Book a time

Pick a slot and tell us what keeps landing on your desk.

02

Walk us through the business

Show us the tools you use and how a lead becomes an order, a delivery and a reorder.

03

Find the leaks

Together we spot where work repeats, stalls or goes wrong.

04

Map the automation path

What to connect, what to automate, and in what order.

05

Decide what comes next

Take the path and run with it, or ask us to build it.

You leave with a clear path, not a sales pitch dressed up as an audit.

Case studies

Our clients’ stories.

A Cryptic Air fabricator assembling linear slot diffusers on the shop floor, finished product stacked along the bench beside pallet racking
Cryptic Air
Miami manufacturer, air vents and linear slot diffusers
$25,000 → $0 a month
in 14 months
with 2 people on sales and service

Cryptic Air had already earned its reputation with contractors. It needed systems that could carry the demand. We automated lead and customer follow-up, built a contractor portal with custom pricing, quotes and terms, fixed attribution so ad spend traced to revenue, improved the landing pages, added an automated phone system to route calls, and put sales, support and performance data in one place.

Two people handled all sales and service while monthly sales grew tenfold.

Display shelving of vases, candleholders and ribbon in front of pallet racking, with fresh cut stems in buckets on the warehouse floor
VaseSource
New Jersey wholesaler of planters and vases, selling to the trade

From manual wholesale to a scalable sales system

  • Automated sales, order handling, and quote workflows
  • Simplified contractor and wholesale account approvals
  • Centralized customer and account management
  • Reduced repetitive manual work across the sales process
  • Built a demand generation system to consistently create new opportunities
We were doing too much manually. Now the systems handle the repetitive work, our team can move faster, and we have a much better foundation to grow. Billy, Owner, VaseSource
The Billy Penn atrium, exposed timber beams and brick columns over the ground-floor lounge and cafe
Billy Penn
Office building with 100+ tenants, plus coworking and event operations

One operating system for a complex property

  • Centralized data from every part of the building, from tenants and events to sales and marketing
  • Created one unified view for ownership to see the entire operation
  • Identified five or more areas being run inefficiently
  • Introduced AI agents to automate repetitive processes and save staff time
  • Built lead generation systems for both events and coworking
For the first time, we can see what is happening across the entire business in one place. The automation has taken a lot off our team and made it much easier to scale. El Kobella, CEO, Billy Penn

Your product is probably already good enough. The question is whether the business behind it could carry ten times the orders.

Book the free audit See what the audit covers
Questions

The things owners actually ask.

Yes. It is a one-hour live call. Building anything afterward is a separate decision.

Construction suppliers and manufacturers, plus the distributors and importers selling to the trade, doing roughly $2M to $10M a year.

You walk us through your tools and how work moves between them. We point out where time and accuracy leak, and outline the automation path to fix them. Bring whoever knows how orders move.

No. We work out what should stay, what can connect, and what is actually causing the problem.

AI is one tool among several. Some fixes are automation, some are marketing, some are a better process. We use AI where it saves real hours and explain it in plain terms.

No. The path is yours to keep.

Find out what to automate first.

In one free hour, we go through your systems and workflows with you and map the path to fewer manual hours and fewer errors.

More time for your team. Work that is right the first time.

One hour, live. No preparation needed. No obligation afterward.

We reply within one business day.